Prospectus

Please refer to the Sponsorship Prospectus and the Exhibitor Prospectus.

Attendee Contact Information

We do not share attendee contact information. We have been told by sponsors and exhibitors that they have been approached with offers to purchase our attendee contact list. Be aware that any such offer is a scam. Such a list is not available.

Details for both Sponsorship and Exhibiting

Billing Terms

Invoice terms are, payment in full in 15 days, but if payment is not in full by 10 business days before the start of the conference, a 15% late fee is required. The 10 business day deadline applies without regard to the date of invoice. (If the invoice is sent within 10 business days of the start of the conference, the 15% late fee applies automatically.)

Cancellation

In the event of a cancellation, sponsorship/exhibiting fees can be refunded according to the following schedule:

Shipping

Please see the Gaylord Rockies Hotel and Convention Center Package Shipping Instructions provided by the onsite FedEx, which receives all shipments into the convention center.

If your shipper requires a phone number, use the FedEx Office at Gaylord Rockies Resort & Convention Center’s number at (303) 390.9121.

Shipping address for material for your own use is:

Hold for Guest: <Exhibitor/Sponsor Name> <Cell #>
c/o FedEx Office at Gaylord Rockies Resort & Convention Center
6700 N. Gaylord Rockies Blvd
Aurora, CO 80019
CppCon
Box <#> of <#>

Material should arrive no more than four days before the conference.

For material intended for the registration package:

Hold for Event: CppCon Registration
c/o FedEx Office at Gaylord Rockies Resort & Convention Center
6700 N. Gaylord Rockies Blvd
Aurora, CO 80019
CppCon
Box <#> of <#>

For material intended for the literature table:

Hold for Event: CppCon Literature
c/o FedEx Office at Gaylord Rockies Resort & Convention Center
6700 N. Gaylord Rockies Blvd
CppCon
Aurora, CO 80019
Box <#> of <#>

For material intended for display (posters and banners):

Hold for Event: CppCon Signage
c/o FedEx Office at Gaylord Rockies Resort & Convention Center
6700 N. Gaylord Rockies Blvd
Aurora, CO 80019
CppCon
Box <#> of <#>

Material intended for the registration package must arrive at least by the last business day before registration. Signage will be posted if it arrives later, but clearly there is greater value to the sponsor if it arrives at least the day before registration, so that it can be displayed for the entire conference.

The FedEx Business Center at Gaylord Rockies Resort & Convention Center’s contact information is:

FedEx Office Business Center
6700 N. Gaylord Rockies Blvd
Aurora, CO 80019
Tel: 303.390.9121
Fax: 303.375.7977
Email: usa5645@fedex.com

Return shipping

If you have material that you know you’ll be shipping back at the conclusion of the conference, we recommend that you print the return shipping label when printing the shipping label to the Gaylord Rockies.

Sponsorship Details

Exhibiting

No sponsorship level includes registrations or exhibitor privileges. At CppCon these are separate. For us “sponsoring” is about recognition and “exhibiting” is about engagement and interaction. Keeping these separate allows companies to choose for themselves the correct level of each.

Conference Approval

In this document the term “with conference approval” means that sponsors and/or potential sponsors must inform the conference in advance of the nature of the material and where appropriate, show us a copy. “Subject to conference approval” means that we are giving the sponsor the benefit of the doubt sight unseen, but reserve the right to not use/distribute the material once we see it.

Sponsor Provided Material

Most of this material is optional (unless otherwise indicated), but leverages the value of your sponsorship:

• Platinum sponsors
  • Everything for Gold sponsors below
  • Welcome video
  • Gobo image
  • Suggestion/test for blog post and pre/post email content
  • Sched.com app loading splash
    • See example
    • 1122 x 2000
• Gold sponsors
  • Everything for All “metal” sponsors below
  • Custom page content (best as a WordPress page)
  • Suggestion/text for pre email content
  • Time and message for push notification
• All “metal” sponsors
  • Logo (required)
    • See examples in CppCon.org sidebar on right
    • Should look good on a white background
    • Used on sidebar and Sponsors page
    • Will be displayed at 186 pixel wide. We scale as appropriate.
  • Link (required, used with logo for online image links)
  • Message
    • Used on Sponsors page
    • See examples on Sponsors page
  • Motto or slogan for including in emails to attendees
  • Twitter information
    • Any Hash tags / @handles to include
    • Any message or focus for tweets
  • Profile information for online profile
    • See example: Bloomberg CppCon 2019 sponsor profile
  • Signage / Literature / In-kind items /Registration pack content
    • Please ship to venue as detailed above
  • Sponsor Job Board ads
    • Limit varies by sponsor level
    • Each ad should have:
      • The Job Title
      • Short Description Outlining The Vacancy
      • A link to more information (if required)
      • How to contact/apply. This should be either be through:
        • The Discord handle to contact (who the applicant can contact)
        • Inviting the user to visit your virtual venue booth
        • An email address or link to website application
    • To submit your ad or ads, send to JobsBoard@cppcon.org

Literature table

A table for fliers and or other printed material will be available to attendees at registration and during the conference. Material is subject to approval by the conference.

Icon and link on website

Some sponsorship levels are allowed an icon and link for the conference website. These will be displayed in a way that reflect the sponsorship level. Some levels include a custom message for the Sponsors page.

The Sponsors page also contains a list of Supporting Companies which includes both sponsors and exhibitors.

In-kind Sponsorships

In-kind sponsorships (tee shirts, books, and other swag) are with conference approval and must not be detracting from the conference’s credibility and professionalism. Some sponsorship levels will have in-kind rights. Sponsors that are only interested in in-kind sponsorships will negotiate the level of financial support depending on the nature of the swag.

Registration packet

Some sponsorship levels allow for the provision of fliers or other materials for insertion into the registration package.

• These are subject to conference approval.
• Fliers are single pages which may be printed front and back.
  • Up to letter size or A4 if flat
  • Up to legal size or A3 if tri-fold or otherwise folded to be less than letter size
• Brochures are multi-pages (up to four sheets letter size or A4) and either folded or stapled.
• Material other than fliers or brochures must be approved in advance by the conference.
• All material for the registration package must arrive by at least the day before registration.

Sponsor Job Board

If you are looking to recruit people into your organization, then we can post your job ads on the Sponsor Jobs Board channel in the CppCon Discord. At the start of the lunch session on the first day we will post your job adverts to the jobs board.

Signage

Posters (up to 2’ x 3’ or 0.6 m x 1 m) and banners (larger than posters) will be displayed in conference public areas. Material is subject to approval by the conference.

Dedicated page

Some sponsorship levels include a dedicated webpage on the cppcon.org website. This page will have the standard website header and sidebar with the content area as specified by the sponsor.

Welcome video

The Welcome Video is a video provided by the sponsor that is displayed in the cppcon.org sidebar.

Video Sponsorship

Video Sponsorship features may include:

• Pre-roll on posted videos
• Icon in video template
• Exclusive access to video URLs for a period of time.
• CppCon YouTube channel visibility

Please review the Video Sponsorship Prospectus.

Special Event Sponsorships

• Banquet sponsorship: The sponsored banquet will be identified with the sponsor’s name, e.g. “Bell Labs Banquet” in the conference schedule and when otherwise referenced. The following material, subject to conference approval, will also be used if provided by the sponsor: Up to two banners, up to four posters and/or printed napkins. (Limited to one sponsor per day.)
• Lunch sponsorship: The sponsored lunch will be identified with the sponsor’s name, e.g. “Bell Labs Lunch” in the conference schedule and when otherwise referenced. The following material, subject to conference approval, will also be used if provided by the sponsor: A banner, up to two posters and/or printed napkins. (Limited to one sponsor per day.)
• Reception sponsorship: The Sunday evening reception will be identified with the sponsor’s name, e.g. “Bell Labs Welcoming Reception” in the conference schedule and when otherwise referenced. The following material, subject to conference approval, will also be used if provided by the sponsor: A banner, up to two posters and/or printed napkins. (Limited to one sponsor.)

Other sponsorships

The conference is open to considering other sponsorship levels that are consistent with the rationale and restrictions outlined here.

Exhibiting Details

Location

Conference organizers prioritize exhibitor traffic when designing the layout of the conference. Our goal is to maximize exhibitor-attendee engage to the benefit of both.

Assignment of specific locations is determined by type of exhibiting (table or booth), number of exhibitor days, and date of exhibitor commitment.

Booth

Exhibitor booths are a 12’ by 10’ foot area. Exhibitors can decorate with appropriate furniture and signage in the booth area.

Booths will be provided with 110v power.

On request :

• “dining” chairs
• tables: 6’ or high or low cocktail tables

Table

Exhibitor tables are 6’ foot wide and 30” inches deep. Exhibitors can decorate with appropriate signage in the table area.

The conference will provide two “dining” chairs with each table. Tables will be provided with 110v power.

On request :

• extra chairs
• 1 or 2 high or low cocktail tables instead of a 6’ table.

Hours / Setup / Teardown

There are no fixed times for setup, teardown, or exhibiting. Use the conference schedule to determine the best times for attendee engagement.

If your setup is light you can come in early to set up on the first day of our exhibiting. For exhibitors starting on Monday, feel free to setup anytime on Sunday. Otherwise, plan on setting up the evening before your first day of exhibiting and tearing down the evening of your last day.

Onsite Exhibitor Resources

In general, contact the conference first for any resources. For what we can’t provide, we’ll refer you to the correct source.

Deadlines

See the Billing Terms section earlier for important information about an additional fee for any invoice not paid by 10 business days before the conference. Requests for sponsorships or exhibiting made shortly before the conference will incur this fee.

Sponsorship

We’ve not established a hard deadline for sponsorship, however, since much of the value of a sponsorship is visibility on the website and in emails to attendees, the sooner you sponsor, the more valuable your sponsorship.

Some sponsorship benefits may not be provided for late sponsorships. For example, the schedule app splash screen requires significant lead time.

Sponsors that wish to add literature or swag of any kind to the registration packets must inform us of this fact (at sponsorship@cppcon.org) by three weeks before conference registration.

All materials intended for distribution at registration must arrive at the Gaylord Rockies Resort & Convention Center by the last business day before registration.

Exhibiting

We’ve also not established a hard deadline for exhibiting. As long as it is possible for us to providing exhibiting space, we are happy to work with you; however, space is not available indefinitely, so earlier is always better.

Contact

Please send sponsorship questions or requests to sponsorship@cppcon.org and exhibiting questions or requests to exhibitor@cppcon.org.